Career Center

  • Fredericksburg, Virginia, Job Summary To record and report financial data in an accurate and timely manner so that management can make informed decisions regarding company operations.  Duties and Responsibilities/Essential Functions Prepare Monthly Financials including: Balance Sheet line item Reconciliations Review all I/S accounts for coding errors/issues and recode as necessary Obtain copies of Fixed Asset & contributions invoices; review for coding As needed, prepare distributions to owners, coordinate lot acquisitions & funding draws Perform monthly job cost and general ledger closeout procedures to include, but not limited to: Bank reconciliations, month-end adjusting journal entries, general ledger account reconciliations with subsidiary ledgers, indirect cost allocation, work in process review and close jobs.  To be completed by the COB fifth business day. Review closed jobs for outstanding items (last 6 months)- AP Estimate Review job budgets for +/- 1%: Prepare a monthly ratio analysis to include at a minimum: debt/ equity ratio, return on equity, return on assets, land as a percentage of sales, direct construction costs as a percentage of sales. Prepare a monthly gross margin report by individual house closed.                                 Prepare a monthly budget variance report. Work with Purchasing to determine accruals and cost to complete on closed jobs. Prepare journal entries and update subsidiary ledgers as needed for deposits, HUD-1's, bank draws, commissions, bank transfers, and miscellaneous items on a weekly basis. Input biweekly payroll data into Sage and review 401k monthly matches and input into Sage.  Calculate Earned Incentive Quarterly and once approved, provide to HR.  Annually work with CPA firm on third party audit of Atlantic Builders financial statements.  All documents for the audit and tax return must be submitted to CPA by January 31 each year. Send Audited Financials to lenders and CPA preparing tax return. Assist CFO in creating annual budget.  Input annual budget in Sage. Prepare 3, 6, 9 and 12-month projections for various accounting metrics. Prepare Builder 20 financials quarterly and assist in annual restatement of financial statements to Builder 20 format. Annually prepare personal property tax returns, review and approve real estate taxes for payment and renew all business licenses. LLC’s with ownership by Atlantic Builders’ principals - prepare, as needed, deposits, draw requests, bank reconciliations, check requests, update subsidiary ledgers and close monthly.  Monthly close will include sending out a summary to the owners for each LLC.  Summary and any distributions should be sent out on or before the 20 th of each month.  LLC’s should be closed for the year and submitted to CPA by February 15. Supervise AP Clerk. Download bank operating account details and reconcile daily. Monitor Bond and Warranty Reserve.  Allocate the cost appropriately.  Old jobs that are out of warranty are expensed and not applied to the accruals.  Reconcile Quarterly to be sure the reserve has been adjusted for over/under amounts. Monitor CY/PY Accruals and adjust to actual quarterly.  This will include working with Trade Partners and Project Managers monthly to ensure cost to complete items are completed and invoiced in a timely fashion. Manage Gross Margin Spreadsheet and be sure it is updated daily.  Work with Purchasing to get the process automated. Ensure Sales Tax compliance. Other duties as assigned. BS Degree in Accounting or Finance required Minimum of 3 to 5 years experience Prefer new home construction experience Prefer Sage experience  Support all Atlantic Builders Core Values Delighted Customers Respect All Opinions Act with Urgency Give Back Have Fun and Celebrate Do It Right the First Time Incentive Program after 6 months
  • New Berlin, Wisconsin, The Assistant Controller works with the Controller to lead the finance/accounting organization by providing information, primarily financial in nature, about all company activities that will assist management, its shareholders and other users in making educated economic decisions about the company's future.  Financial Planning & Analysis and Financial Reporting: Leads month-end accounting close process to ensure effective, timely and accurate results Leads financial planning & analysis process Provides sound financial advice and help shape strategic objectives with senior leadership. Develops strategic presentations  Provide oversight to Payroll, AR and AP functions Prepare accurate and timely branch profit and loss reports, cash flow and other supporting reports.  Facilitate annual budget process Manages monthly account reconciliations Coordinate with external auditors in annual and special audit functions  Manages Ad Hoc requests  Risk Management: Facilitate licensing requirements for various states, counties, cities, and occupations Maintain current database of various licenses Understand and facilitate proper sales tax reporting in all applicable jurisdictions Work with payroll to properly enroll and account for Owner or Contractor Controlled Insurance Programs (OCIP or CCIP) Ensures policy, procedures and systems provide effective internal controls and meets regulatory guidelines Study existing control procedures and policies, present findings and make recommendations to management. Ensures effective utilization of ERP system and system upgrades Identify outdated accounting procedures and work flow bottlenecks; recommend solutions Team Development: Coaches and mentors various employees Manages performance reviews and development plans Develops training plans across various functions Identifies and pursues development opportunities for team Understand all processes and facilitate cross training in the areas of Payroll, Accounts Payable, and Accounts Receivable   Certified Public Accountant status required Bachelor’s degree in Business/Accounting required 6+ years of related experience preferred   3 years of Supervisory experience is required   Positive safety attitude and personal integrity – both are non-negotiable Strong background in accounting with knowledge of construction accounting Proficient in the use of Microsoft suite of applications including Word, Excel, PowerPoint and Outlook Strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analysis High level of integrity and dependability with a strong sense of urgency and results- orientation Knowledge of all relevant Federal, State and local requirements Strong written and verbal communication skills to convey information and ideas in letters, memos and presentations, so others will understand Ability to establish and maintain effective relationships with a wide cross section of individuals Competence to keep company information strictly confidential Commitment to company values Ability to see details and recognize errors, working within precise standards of accuracy   Salary commensurate with experience
  • New Berlin, Wisconsin, The Controller is responsible for managing all accounting/ financial related activities of a PPC Operating Company.  This position reports directly to the CFO of PPC Partners for company financial performance and operations and will partner with the Operating Company President/COO to provide strategic and financial oversight.   The Controller may delegate to subordinates appropriate portions of his/her responsibility together with proportionate authority for their fulfillment, but maintains full responsibility for all fiduciary, leadership, and management oversight. This position will monitors and audit related companies with recommendations to the COO of related companies ad will act as backup management to division managers, operations, bidding, and negotiations. Collaborates with related company controllers to evaluate and synergize on policies, procedures, and practices to incorporate best practices across the PPC organization. Financial Leadership: Works with financial leadership to provide accounting/financial guidelines for the entire PPC organization Partners with operational leadership to develop strategic plans and objectives Ensure effective business practices  Ensures effective internal controls are in place and compliance with company policies, GAAP and applicable federal, state, and local regulatory laws and rules for financial and tax reporting Leads annual budget process Manages engagements with external auditors including but not limited to annual audit, tax preparations and other special projects Manages contractual relationships and partnerships including bonding, banking, insurance, legal and the key business relationships Ensure effective treasury management including but not limited to line of credit, working capital and cash flow analyses, as well as disbursement authorizations and credit guidelines Works with Operations to evaluate M&A strategic opportunities Risk Management: Oversees the existing control procedures and policies, present findings and make recommendations to management Identifies outdated accounting procedures and workflow bottlenecks; recommend solutions Facilitates licensing requirements for various states, counties, cities, and occupations Understand and facilitate proper sales tax reporting in all applicable jurisdictions Oversees Owner or Contractor Controlled Insurance Programs (OCIP or CCIP) Ensures policy, procedures and systems provide effective internal controls and meets regulatory guidelines Consistently review insurance needs of the organization and works to ensure adequate risk coverage Participate with IT and Operations in reviewing functions of ERP system Team Development: Manages performance reviews and development plans Pursues team development opportunities and ensures effective training Partners with senior financial leadership to develop succession plans for accounting/finance functions Evaluates business support function structures and team development plans for continual improvement of the efficiency and effectiveness of all business support functions    Certified Public Accountant status required Bachelor’s degree in Business/Accounting required Minimum of 10 years of related experience required Minimum of 5 years of supervisory experience is required  Positive safety attitude and personal integrity – both are non-negotiable Exemplary interpersonal skills necessary Candidate must be highly motivated and results-driven   Knowledge of all relevant Federal, State and local requirements Strong written and verbal communication skills to convey information and ideas in letters, memos and presentations, so others will understand Ability to establish and maintain effective relationships with a wide cross section of individuals Competence to keep company information strictly confidential Commitment to company values Ability to see details and recognize errors, working within precise standards of accuracy Salary commensurate with experience
  • Pleasanton, California, PURPOSE The purpose of this role is to assist Construction area offices in meeting cost objectives.   Specifically, this role collects, prepares, analyzes, and communicates cost data for construction projects; monitors project budgets and costs; oversees and/or prepares billings and payments of project work; prepares and processes financial reporting, and completes special reports and studies as requested.   This role has primary responsibility for the accuracy and timeliness of cost financial reporting. ESSENTIAL DUTIES & RESPONSIBILITIES -    Actively supports the achievement of Construction goals and objectives by applying expert knowledge of quantitative tools and techniques, cost analysis, budgets, and special reporting to Construction financial reporting efforts. -    Collaborates across departments and supports consistent technical practices and financial reporting procedures.   Adheres to policies, procedures, and standards that protect the company’s interests. -    Promotes and protects Teichert’s values including diversity, teamwork, fair work environment and respect of others in order to maintain a “team” spirit within the business and on project teams; works and cooperates with other disciplines across company lines to ensure maximum and best uses of Teichert resources. -    Promotes and protects the community perception of Teichert. -    Supports the effectiveness and efficiency of construction business management efforts through constant collaboration with the estimating and field operation components of the company.   Provides the most current and accurate cost and budget information; collects, processes, and analyzes cost data; provides information for gain/loss reporting. -    Successfully manages the billing and payment process.   Prepares and processes client billings and vendor/subcontractor invoices for payment, and maintains records to verify quantities, prices, payment terms, subcontract, extra work, and other data required for reconciling invoices with payments. Minimizes turnaround on receivables and collectables.    -    Assists in achieving a zero injury culture through supporting safety programs and actively participating in appropriate safety meetings and training sessions to maintain a safe, healthy work environment and meet corporate safety standards. -    Builds and maintains positive working relationships with internal and external customers, vendors, and contractors.   Facilitates communication of company, project, and reporting policies.   Maintains a favorable impression of the company with external customers through professional and courteous interactions. - Gathers feedback and continuously strives to make improvements to day-to-day processes and practices. -    Responsible for completion of documentation, including files, records, reports and control documents for use in reconciling budgets, gains/loss reporting, aging statements, cost analysis, payables and receivables transactions, extra work billings, change orders, Foreman diaries and/or other as required. Documentation must be adequate to support internal and external audits. -    Assists in preparing and maintaining up-to-date written guidelines and manuals pertaining to cost analyzing. -    Regularly coordinates with PMs, superintendents, PE’s, and others to validate/verify costs, quantities, billings, time cards, diaries in order to quickly identify production plan breakdowns and in order to provide visibility of opportunities and risks at the appropriate management level. -    Routinely visits job sites in order to advance collaboration and to develop first-hand knowledge of job progress. -    Meets financial, business, and project deadlines. QUALIFICATIONS & REQUIREMENTS Education : -    Bachelor’s degree in Business, Finance, Accounting (or related field) or equivalent combination of technical training and related experience Experience & Industry Expertise : -    5 years’ experience in cost/estimating, construction, accounting, or equivalent combination of technical training and related experience Specific Job Requirements : -   Successful completion of a pre-employment drug, alcohol, and background investigation - Current on all company required safety training -   Ability to preserve confidential and proprietary information and successfully avoid conflicts-of-interest -   Knowledge of construction operations -   Knowledge of General Accounting Principals and resource monitoring techniques, i.e. cost control, procurement, estimating, process systems -   Strong PC skills using spreadsheet applications - Knowledge of company’s Standard Operating Policies and Procedures - Valid Driver’s License Competencies : -    Relationship Management -    Business Acumen -    Communications -    Organization and Management -    People Development -   Technology:   Microsoft Office , Accounting and Finance Software, Project Management Software -    Technical competence in business and/or finance Teichert is an Equal Opportunity Employer and an E-Verify Company. Objectives : Notices Teichert is an Equal Opportunity Employer that considers all applicants for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected status.  Teichert is an E-Verify Company.   Notice to Staffing Agencies Teichert, Inc. and its subsidiaries ("Teichert") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Teichert, including unsolicited resumes sent to a Teichert mailing address, fax machine or email address, directly to Teichert employees, or to Teichert’s resume database will be considered Teichert property. Teichert will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Teichert will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Teichert’s recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Teichert will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Teichert’s Human Resources Representative or his/ her designee. No other Teichert employee is authorized to bind Teichert to any agreement regarding the placement of candidates by Agencies.
  • Phoenix, Arizona, Established commercial flooring company has an opportunity for a Full Charge Bookkeeper and office manager. To be successful, you must have construction experience. Should multitask effectively, manage your time well, and have strong communication and organizational skills. In this role, you will carry out general accounting and bookkeeping functions, including preserving accounting principles, practices and procedures. To ensure success, you should have advanced knowledge of bookkeeping and accounting systems, excellent project management skills, and a good eye for detail. A skilled Full Charge Bookkeeper efficiently handles all the accounting needs of the company, streamlining the business. Excellent computer skills and full understanding of progress billing a must. Responsibilities Payroll calculating and processing. Executing accounts payable and accounts receivable Account receivable collections Processing of Vendor invoices Invoicing customers Posting Payments Job Costing Construction* Progress Billing, AIA pay applications and other construction billing forms* Certified payroll preliminary notices and lien waivers Change orders Credit Card Reconciliation, Handling bank and general ledger reconciliations Retaining historical records through the accurate filing of documents Provide other accounting and clerical support to office as requested Experience High school diploma or equivalent, AA degree or higher in Accounting or Business preferred Must be familiar with construction industry and have minimum of 5 years’ experience in accounting Previous experience with payroll preferred - ADP Be able to prioritize workload and perform in a fast-paced and challenging environment Highly organized, attentive, has a sense of urgency, flexible and able to deal with frequent interruptions and changing priorities Demonstrated flexibility to adapt to changes in procedures and job assignments Proficiency with Outlook, Excel, and other various software Can work independently with minimal supervision Proficient at analyzing financial data and promptly creating accurate reports Solid understanding of Bank Account Reconciliation Knowledgeable of accrual and cash basis of accounting Compensation: Full time position, Monday through Friday Job Type: Full-time Schedule: 8 hour shift Monday to Friday Work Location: One location Work Remotely: This is not a work from home position Must be able to pass a background check and drug test  
  • Houston, Texas, We are searching for a Construction Accounting Assistant to join our accounting team. Familiarity with construction accounting concepts, construction billing forms, and Certified Payroll is a must. This position will work closely with the Controller and other accounting personnel to process billing for both Construction and Service Departments, maintain relationships with our customers, including contractors to facilitate collections, handle lien waivers, and other matters, as well as assist with Accounts Payable.  The candidate selected will utilize QuickBooks Enterprise, Microsoft Office Apps, Adobe, as well as other applications. Essential Duties and Responsibilities. Set up jobs in accounting system. Weekly enter job estimate and change orders Organize and file job records Create service invoices for quoted and time and materials work Create invoices for construction projects, including through use of AIA pay applications Run accounts receivable reports for Management’s review Contact customers regarding past due invoices Prepare intent to lien notices Prepare and distribute lien waiver paperwork Prepare certified payroll, OCIP/CCIP reports and other job specific reports Process employee expense reports Assist with Accounts Payable by paying bills as instructed Provide other accounting and clerical support to the accounting department as requested Qualification Competent in QuickBooks Enterprise or comparable accounting software Prior experience preparing AIA pay applications and construction lien waivers preferred. Superior time management skills and the ability to multi-task Competency in Microsoft Excel and Word, and Adobe Familiarity with bookkeeping and basic accounting procedures Knowledge of basic concepts of Accounts Receivable and Accounts Payable Superior written and verbal communication skills Skills Aptitude for numbers Well organized Detail oriented Independent self-starter Desire to be a part of a team Ability to work efficiently and accurately in a fast-paced environment Strong communication skills
  • Albany, Oregon, Baldwin General Contracting is seeking an Accountant to join their team.    GENERAL DESCRIPTION:  The accountant reports to the VP of Finance, a CPA. The Accountant Position is a full charge bookkeeper/accountant heading up accounting activities. Must have the ability to demonstrate attention to detail, a strong work ethic, good judgment and discretion. Knowledge of basic generally accepted accounting principles, accrual-based accounting, accounts receivable, accounts payable. The ideal candidate will be flexible in adjusting their work based on the needs of the accounting department. Baldwin General is looking for a candidate that has an entrepreneurial spirit and willingness to jump in and support our team and do what's needed regardless of job description to support the mission and purpose of BGCI.  Full time position, approximately 40 hours per week.  Hours will fluctuate based on month-end close dates.  Flexibility in work hours.   PRIMARY FUNCTIONS: Timely processing and distribution of weekly payroll and accounts payable.  Additional assignments per supervisors direction. 2+ years' construction accounting and payroll experience Proficiency in QuickBooks and construction management software systems Strong full-cycle accounting experience, including accounts receivable, accounts payable, financial statement preparation and basic understanding of GAAP Strong MS Office skills, advanced Excel skills Demonstrate leadership in a collaborative environment Strong written, verbal, interpersonal and presentation skills Competitive compensation and benefits. Benefits include health, vision, dental, long term disability, 401K
  • Jacksonville, Florida, We are seeking a Senior Controller to become an integral part of our team! You will oversee financial activities, direct the preparation of current financial reports, and create forecasts predicting future growth for the company. Responsibilities: Establish and maintain the objectives, methods, and resources of short- and long-range financial operations of the company. Direct, oversee and coordinate the accounting, budgeting, and other financial operations. Includes providing administrative and technical supervision to all financial operations (company, project, subsidiary) to ensure corporate financial data is as accurate as possible. Recommend, establish, and maintain a documented system of corporate policies and procedures relating to financial and business practices of the company. Coordinate the processing and dissemination of financial data required by Managers and Corporate Executives to establish and maintain operating budgets and related controls procedures. Interface with all projects, divisions, cost centers and subsidiaries to ensure administrative requirements are met; investigate and/or help resolve any Bonding, Banking, Insurance, or other financial/accounting related problems. Monitor the financial operations of the company, divisions, cost center, subsidiaries or assigned area to ensure compliance with prior budgets and oversee any adjustments to future budgets. Oversee the preparation of required Federal and State tax, payroll, and other financial reports as well as financial and related reports to the Shareholders. Participate as a member of the corporate planning group and provide financial data, analysis and advice as required. Provide financial data to all external agencies and corporations as required to monitor, manage, and maintain relationships with Banking, bonding, insurance, and the like. Oversee, manage, and coordinate the communication of financial information with outside Audit and Tax firm Direct in-service training and development of staff Functions as management link between staff and corporate accounting. Qualifications: Previous experience in accounting management or other related fields Previous experience working with federal contracts. Fundamental knowledge of GAAP Strong leadership qualities Strong analytical and critical thinking skills Excellent written and verbal communication skills Deadline and detail-oriented Education & Experience Bachelor's degree in Accounting required Master's degree in Accounting, Business Administration, or Finance preferred. Certified Public Accountant designation preferred. Eight to ten years of experience in financial management required. Prior Construction experience is preferred. Working knowledge of all relevant Federal, State, and local requirements regarding financial records, pension, profit sharing and the like is required. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
  • Forest Park, Georgia, Senior Accountant position would entail preparation and maintenance of financial transactions, applying accounting principles.  Includes work in Accounts Receivable, Accounts Payable, Job Costing, Payroll, and General Ledger modules of Foundation Accounting Software.  Duties would  include preparation of monthly, quarterly, and annual State and Local sales, use, and other tax related filings; assist or prepare various reconciliations; act as backup for Accounts Receivable and Accounts Payable Managers when they are out on leave; assist CFO with various projects and compliance matters. Growth potential to Accounting Manager, and ultimate possible CFO position.  Bachelors degree in Accounting required.   Bachelors degree in Accounting. Two years work experience in an accounting environment.
  • Libertyville, Illinois, Seeking a hands-on full-time controller to oversee all financial activities of the Company. Construction experience is required.   Major job responsibilities Supervise and manage the day-to-day accounting functions including AP, AR, PR, GL, FA Supervise and manage weekly payroll and all related payroll reporting and tax filings including certified payroll reporting Manage all external audits including annual financial statement, annual insurance, annual union(3) fringe benefits Prepare timely interim financial statements Assist outside CPA with annual audit workpapers and income tax return preparation Manage annual renewal of all business insurances including non-union health insurance Manage Company 401K plan Maintain Company surety, banking, and lending relationships Qualifications Construction accounting experience including job costing and work in process Bachelor’s degree, CPA certification a plus but not required based on experience level Knowledge of and experience with Microsoft Excel and Word Company uses Spectrum by Viewpoint accounting software integrated with Heavy Job and Heavy Bid software for field reporting and estimating, experience with Spectrum is a plus
  • Santa Cruz County, California, Chief Financial Officer This is your opportunity to be the CFO of an amazing, people-first company and to Thrive!                                                  Highlights                                                            Be an influential part of an incredible company where Compassion & Accountability sum up this unique culture Compassion is defined as: Watch out for and care for each other, forgive mistakes, this balanced with Accountability A company that truly respects the CFO and financial branch The opportunity to develop your career and have fun with strategic endeavors such as joint ventures The ability to expand your network by being the “outward-facing” financial expert in the company To be a part of an amazing executive team that invite the new executives in and really value their input Join an extremely successful company that is privately held but holds themselves to the highest financial standards. Very professionally managed: A peer CEO from a direct competitor said, “The CEO has done an amazing job at this company”. Company Information                 My client is a California-based vertically integrated construction and materials company. Privately held, it has been owned by the same family since 1900 Since 2000, they have grown the construction division to 50% of the revenue of the company. This company is one of the premier suppliers of high-quality aggregate, sand, concrete, recycled aggregate, hot mix asphalt, and other building materials Signatory to the unions, 90% of their workforce is union. The Board: This company has throughout its long history had a true fiduciary board of directors that includes a majority of outside, independent directors. This Company Value and Appreciate their Employees                  Their culture is summed up in two words: Compassion and Accountability, they watch out for and care for each other The CEO is the ambassador of the culture What the executive team says about the CEO: “He is a consensus builder”, “best boss I’ve ever had”, “We hash things out together, there’s no fist pounding”, and “He lets us do our jobs and provides the support we need” and “The CEO has respect for the financial function” The company’s owners and executive team care for and are focused on employees and their unique culture FIRST, and the profits are a result of that care. They hold Employee Recognition Days, everyone is treated like family, throw BBQs, Christmas parties, and culture day for new hires. The company celebrated its 120-birthday party by inviting the entire company to the Fairmount in SF, with dinner, dancing, and games. The heart of the company’s family is its Shareholders Chief Financial Officer's Accountability: Role within the Company The CFO leads the Company’s strategic financial planning and initiatives and is the outwardly facing executive for the financial branch of the firm.  This role has primary accountability for providing financial insight to the CEO and advises the CEO, Executive Team, Family/Owners and Board of Directors on all financial and risk critical issues in the annual business plan and the long-term strategy of the business.  Community Information Live and work in one of the most beautiful vacation destinations in the world!  Located between Monterey and Santa Cruz, this is a lush agricultural area, with close proximity to Big Sur, Pebble Beach, beautiful beaches, world-class wine tasting, rugged hikes through redwood forests, and majestic mountains plus the best weather in the world!  The climate is perfectly air-conditioned, and the temperature is between 60 to 70 degrees throughout much of the year.   Background Information 15 years of Finance and Accounting expertise 5 years as Corporate Controller or higher level CPA Experience developing and leading teams Has developed strong relationships outside of the business   For questions and more information about this opportunity, please contact: Jennifer Powers Phone or Text: (916) 304-6661 Email: Jennifer@JPowersInc.com
  • MARIETTA, Georgia, We are looking for an experienced Construction Accountant to manage the daily accounting operations of a multi-family General Contractor. Responsibilities Complete month-end closings for several companies Prepare monthly financial packages for review by Controller Project accounting to include: preparing owner draws, job costing and certified payroll Reconcile inter-company accounts, employee/sub advance accounts, and miscellaneous accounts Maintain WIP Verify with accounts payable/payroll team that payroll taxes have been paid and quarterly reports filed Maintain fixed assets schedules and record depreciation entries Maintain a schedule that verifies utility, rent, and credit card bills are received and paid on time Communicate with accounts payable team and request status of invoices that are unapproved Manage Accounts Receivable and Collections Ensure all lien waivers are executed and received, per project requirements Maintain accurate insurance records and prepare insurance audit packages 1099 and W2 production and distribution Assist Controller with other items as requested     Skills 3 years work experience in Cost Accounting Familiarity with finance regulations and GAAP Good math skills and the ability to spot numerical errors Hands-on experience with MS Excel and accounting software (Sage/Procore experience desired) Organization skills Ability to handle sensitive, confidential information Knowledge of the construction industry 
  • Prescott, Arizona, Fann Contracting, Inc - Northern Arizona’s leading heavy-civil and heavy-highway contractor - is searching for an experienced HEAVY CIVIL CONTRACTS ADMINISTRATOR to join our team!  Our family-owned 60-year plus company specializes in mass excavation, rock handling, underground utilities, private and public infrastructure, asphalt paving, aggregate crushing, asphalt hot plant production, and much more.  Projects include public and private entities including ADOT, FHWA, BIA, city and county municipalities, private residential and commercial developments.     The Heavy Highway/Civil Contracts Administrator will carry out administrative duties relating to contracts for our busy home office in Prescott, AZ.  This position requires legal contract experience for assisting project managers in working with clients and subcontractors throughout the state of Arizona.  Knowledge of ADOT (Arizona Department of Transportation) and Federal construction contract requirements is essential. As a Contracts Administrator you will assist with jobs ranging from $1M to $25M.  Other Duties & Responsibilities will include but is not limited to: Draft & review subcontracts, POs, and prime contracts (private jobs). Draft & review change orders. Prepare, submit, & track Subcontract Request Forms (SRFs) for timely approval (*ADOT only). Work with PMs to track, prepare, and submit Force Account and T&M charges. Track and review subcontractor’s Certificates of Insurance. Follow-up on incomplete or expired COI's. Prepare/Review and track Pre-construction submittals and books. Keep excellent computer files on office network. Read project specifications for organizing Pre-Construction meetings, Submittals, and Construction Requirements. Read specifications and related contract documents for language, provisions, and contract docs that need to be included in subcontracts, POs, and prime contracts (private jobs). Paralegal and notary skills would be extremely helpful. Track, Follow-up, update & Report on ALL the above documents.   We offer a substantial benefit package including medical, dental, vision, life insurance, paid vacation, paid sick time, 401(k) and company profit sharing bonus programs.  WAGES WILL BE NEGOTIATED BASED UPON SKILLS THAT ALIGN WITH THE ABOVE-DESCRIBED QUALIFICATIONS, ABILITIES AND RESPONSIBILITIES. Typical schedule is M-F from 7AM to 4PM with time off for lunch.   All qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, or any other status protected by law.   The successful candidate will have: 5 Years of experience in heavy civil construction and contracts administration Excellent communication and organizational skills The ability to work independently or with a team Unwavering attention to detail Substantial computer knowledge (Microsoft Excel + Word, HCSS, Primavera P6) Competitive Salary
  • Brownwood, Texas, Controller Job Link
  • Berkeley, California, Company Northern California premier retaining and sound wall specialists with three decades of experience building commercial and high-end residential retaining wall systems.  Clients include property developers, conservation and conservancy agencies, municipalities and homeowners. Family owned and operated business.  Structure This is a new part-time, remote (i.e. virtual), independent contractor position that will likely evolve substantially through trial and error. Estimated 10-15 hours per week. Reports to the company’s in-house Business Manager and external Fractional CFO but will have regular, integrated (“in the flow of day to day operations”) contact with people throughout the company. “How can this one job do better?” At the individual job level, the Job Profit Analyst helps the Company maximize each job’s profit and cash flow by analyzing, understanding, and reporting to various team members job-related information such as gross profit margin, cost budgets, hours worked and units produced or consumed, and over/under billing position. We paid $5.75 per block but cost estimated $5.50; can we recapture that $0.25 and if not can we make it up elsewhere on the job? “What did we learn from this one job that can be applied to others?” Then stepping back and observing patterns across all jobs, this person helps the Company improve, document, and consistently apply best practices that can positively influence jobs from the beginning through the end of the job (data) cycle. Before we order block, if the current price exceeds what we cost estimated for the job, see if the customer contract allows for COs to cover material cost increases. Initial roadmap - For all or certain (high risk) jobs - As needed (this is as much art as science), review cost estimates with respect to current company best practices, such as target profit margins; standard costs for labor, materials and equipment; and productivity values. Understand relevant contract terms for each job such as whether material cost increases are allowed for. Confirm that each new job budget is set up in Foundation Construction Software properly: it ties to the cost estimate and is structured to enable easy actual vs. budget analysis. Provide feedback to other team members if not. Attend the internal job kick-off to understand the profit dynamics specific to the job. Weekly or as needed, analyze actual vs. estimated values for each job with respect to labor productivity, unit consumption and costs, OEQ and REQ usage, budget overages, and other sources of profit gain/fade. Provide feedback to field and office staff about profit gain/fade issues with jobs as well as gaps in data collection and reporting (e.g. the need to refine how OEQ and REQ usage is being reported) and ways to streamline data capture, reporting and analysis. Help identify the need for potential change orders and proper pricing of the same. If the company converts to a standard cost-to-cost WIP system, attend monthly WIP reviews with Project Managers. Prepare a debrief for jobs selected by the General Manager. Compile key debrief statistics into a running database that can be used to identify trends across all jobs. This position is part accounting and part FP&A (Financial Planning & Analysis) - While this position requires an understanding of traditional job costing, including the Work in Progress (WIP) schedule…it also requires the curiosity to compare actual results from desired or expected results...a willingness to ask “Why are they different?” several times about a particular variance...and then collaborating with team members in the office and the field to infuse their day-to-day decision-making with lessons learned. Context - The Job Profit Analyst will operate within a long-standing, very successful company with highly skilled and effective team members. This is not a “fix a lot of major broken systems” situation. This is a “help take an above-average company into the realm of elite job-related financial performance” situation. This person will receive guidance and support from the Company’s in-house office and field team members (e.g. if they design a recurring process, others may be able to run it) and outside partners (engineering, marketing, CFO, CPA and offshore bookkeeper). Resumes: sharon@davidsterncfo.com Screening process :  David Stern CFO, Inc. is the fractional CFO for the Company and is performing the search.  Virtual interviews with David Stern CFO Inc. will begin the week of September 13.  Follow up virtual interviews will then be scheduled with Company team members. Target Start Date:  mid-October, 2021 Software skills -  The ability to coax data from different software systems -- either DIY or by knowing how to ask for the right kind of help from other people -- is essential. Software the Company currently uses includes Excel, Google Sheets, and Foundation Construction Software. Additional software under consideration include a CRM system like Salesforce or Zoho, estimating software like HeavyBid, and possibly even data integration software like DataRails. Soft skills -  Enthusiasm for this kind of number crunching, curiosity, experimentation, follow-through, bounce back from minor failures and dead ends, collaboration, respect, professionalism, setting priorities, and a passion for training and education are required for this position to succeed. Depends on experience and negotiable.